Job Description

Join the GDI Family!

One provider. One solution. All your facility maintenance services.

GDI provides unequalled capability and expertise in the facility services sector across Canada and the United States. Our broad knowledge and competencies in integrated facility services will contribute to the success of our business partners. With nearly a century of experience, our excellent service delivery distinguishes us from other facility services providers. Our team of over 30,000 individuals offer innovative cleaning techniques, best-in-class capabilities, and unrivaled experience.

Summary:

The Business Development & Office Administrator plays a dual role in supporting both the growth initiatives of the region and the day-to-day functioning of the office. This position requires a highly organized, proactive individual who can assist with proposal development, vendor relations and coordinate administrative needs across departments.

Essential Duties:

Business Development Support

• Assist Business Development team in preparing proposals, including gathering required RFP information and formatting documents.
• Distribute new job information to relevant stakeholders.
• Request Certificates of Insurance (COIs) tailored to specific customer requirements.
• Upload executed contracts and related documents to SharePoint.
• Generate renewals and service agreements for existing customers at the direction of Operations.

Office Management & Administrative Support

• Create and print holiday schedules for posting at customer sites.
• Organize and file monthly inspection reports.
• Mail invoices on behalf of the Accounts Receivable team.
• Provide project assistance to the Regional Vice President as required.
• Manage office supply inventory.
• Handle purchase orders and resolve issues with vendors.
• Oversee uniform inventory, ordering, and distribution for staff.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Experience in administrative support, office management, and/or business development coordination preferred.
• Strong organizational and multitasking skills.
• Proficiency with Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively across departments.

Equal Opportunity Employer

GDI, Inc. is an Equal Opportunity Employer and takes pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status.

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