Job Description

Position Overview  

The Events Coordinator plays a vital role in the planning and execution of ABI’s events and programs. This role requires a detailed, customer-first professional with strong organizational skills, adaptability, proactive problem-solving, and the ability to collaborate effectively with ABI staff, members, and external vendors to ensure a seamless attendee experience. The ideal candidate will have a passion for event management, excellent oral and written communication skills and the flexibility to thrive in a fast-paced, dynamic environment. 

This is an excellent opportunity for an early-career professional who is detail-oriented and motivated to contribute to events and programs that advance ABI’s mission. 

Key Responsibilities  

Event Planning & Coordination 

• Lead the planning and execution of ABI events and programs, including the Annual Conference and other signature events. 
• Build and manage event registration sites. 
• Identify and coordinate with venues and vendors (food and beverage, audiovisual, space, etc.). 
• Partner with the communications team to develop and deliver event-related messaging and promotions. 
• Coordinate logistics with event speakers and special guests—including both nationally recognized keynote speakers and workshop presenters. 
• Work closely with the sponsorship team to ensure event sponsors are recognized, benefits are fulfilled, and sponsor expectations are exceeded. 

Onsite Event Management & Support 

• Manage onsite registration processes, including attendee check-in. 
• Welcome attendees and sponsors, provide direction, and respond to questions during events. 
• Set up and manage signage, banners, AV equipment, and other event materials. 
• Serve as point of contact for audiovisual, hotel and venue team members 
• Support event sponsors and speakers both prior to and during events. 
• Assist with event setup and teardown, ensuring ABI materials are maintained and venues are left in excellent condition. 
• Support sponsor visibility and recognition onsite. 

Post-Event & Data Management 

• Support post-event evaluations, surveys, and reporting. 
• Maintain accurate records for member engagement and event participation. 
• Track event data and identify areas for improvement in future events. 
• Assist with thank-you communications and follow-up to speakers, sponsors, and attendees. 
• Creativity to suggest new ideas and change processes and events based on member and sponsor feedback. 

Work Schedule and Location  

This position is an in-office role located in Des Moines, Iowa. Regular work hours: Mon-Fri, 8:00 AM to 5:00 PM. Requires availability to work some early mornings and evenings during event periods. Occasional overnights and statewide travel required for onsite event support. 

Salary and Benefits  

ABI offers a comprehensive benefits package for all full-time employees that includes health, dental, vision, disability, 401k and FSA. Salary is commensurate with experience. 

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