Event Manager Job at The Hollister Group, Cambridge, MA

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  • The Hollister Group
  • Cambridge, MA

Job Description

Part-Time Event Manager

A mission-driven higher education organization is seeking a Part-Time Event Manager to provide comprehensive planning, operational, and on-site support for high-profile donor, student, and institutional events. This hybrid role offers the opportunity to contribute to a fast-paced, mission-focused environment while managing events that advance organizational priorities and community engagement.

Responsibilities

  • Plan, manage, and execute a wide range of events, from concept development to on-site delivery, ensuring attention to detail, accuracy, and a seamless guest experience.
  • Manage all logistical arrangements including venue selection, vendor negotiations, catering, floor plans, staffing, and event-day troubleshooting.
  • Collaborate with internal stakeholders, donors, VIP guests, and external partners to ensure event objectives are met.
  • Develop and oversee advisory groups and councils, including scheduling, preparing meeting materials, shaping agendas, and providing on-site support.
  • Coordinate VIP campus visits and donor experiences, including scheduling, briefings, faculty participation, and itineraries.
  • Track and reconcile event budgets, negotiate contracts, and manage vendor payments in compliance with organizational policies.
  • Liaise with communications teams to promote events and ensure timely and clear messaging to participants.
  • Supervise staff, volunteers, and contractors during events, providing guidance and support to ensure smooth execution.
  • Conduct post-event evaluations and implement process improvements for future events.
  • Perform other duties as assigned, including occasional evenings and weekends for events.

Qualifications

  • Bachelor’s degree in hospitality, event management, or a related field.
  • Minimum of 5 years of professional event management experience, preferably in higher education, nonprofit, or philanthropic settings.
  • Exceptional organizational, time management, and problem-solving skills.
  • Strong written and verbal communication skills with the ability to work effectively with diverse stakeholders, including donors and VIP guests.
  • Detail-oriented, reliable, and able to independently execute complex projects.
  • Proficiency in Microsoft Office 365, Excel, and event management software.
  • Ability to lift 20–30 pounds and perform physical tasks as needed.
  • Flexibility to work variable hours, including occasional evenings and weekends.

Preferred Qualifications:

  • Experience in higher education, hospitality, philanthropy, or nonprofit sectors.
  • Prior work with donors or VIP guest engagement.

Compensation and Details

  • Pay: $50–$61/hr
  • Hours: ~20+ hours per week (some flexibility; most events on Tuesday and Wednesday)
  • Location: Hybrid (onsite Monday–Wednesday, depending on event schedule)
  • Duration: 6-month contract with potential for renewal

Our Commitment to Inclusion & Belonging

We are committed to fostering a diverse and inclusive workplace that reflects the communities we serve. Individuals of all backgrounds, identities, and lived experiences are encouraged to apply.

Job Tags

Contract work, Part time, For contractors, Work at office, Afternoon shift,

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