Job Description

Office Administrator

Boca Raton, FL | Full-Time, On-site

About SurfaceIQ

SurfaceIQ is redefining how stone, tile, and architectural surfaces are sourced in South Florida. We serve architects, designers, builders, and developers — combining design expertise, trade-only pricing, and exceptional service.

We’re looking for a highly organized, detail-oriented Office Administrator to oversee our office operations, purchasing, and project logistics. This is a hands-on role ideal for someone who thrives in a fast-paced environment, loves keeping things running smoothly, and wants to grow with a dynamic company.

What You’ll Do

• Office Management
• Manage day-to-day office operations, communication, and scheduling.
• Support leadership with documentation, quotes, invoicing, and reporting (Floorzap, QuickBooks, Google Workspace).
• Procurement & Purchasing
• Place material orders with vendors and ensure accuracy in pricing and delivery schedules.
• Track shipments, confirm deliveries, and maintain organized purchasing records.
• Build and maintain strong relationships with suppliers and partners.
• Project Coordination
• Coordinate logistics between vendors, fabricators, and job sites.
• Maintain project tracking sheets, timelines, and fulfillment checklists.
• Communicate project updates to the CEO and clients as needed.
• Systems & Support
• Help implement and improve operational systems (CRM, quoting, filing).
• Support a growing team by ensuring all back-end operations are efficient and organized.

Y ou’ll Thrive Here If You...

• Love structure, systems, and seeing projects move from quote to completion.
• Have excellent organizational and communication skills.
• Are comfortable managing multiple priorities with accuracy.
• Have experience in construction, design, or materials supply (preferred but not required).
• Are tech-savvy — especially with Google Workspace, QuickBooks, or CRM tools.

Why SurfaceIQ

• We’re a growing, entrepreneurial company built on integrity, design expertise, and smart systems — not chaos. You’ll work directly with ownership, help shape the company’s operational backbone, and be part of a vision-driven team creating something exceptional in South Florida’s design and construction scene.

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