Job Description

Patient Recruitment Manager

Site Network Organization

Permanent Hire

On-site in Winter Park, FL

The Patient Recruitment Manager leads and oversees the patient recruitment function, working closely with Clinical Research Coordinators, Investigators, and site leadership to ensure the successful identification, outreach, and enrollment of participants across Phase I, II, III, and IV clinical research trials. This role ensures adherence to Standard Operating Procedures (SOPs), FDA and GCP guidelines, and study protocols, while guiding a team dedicated to excellence in patient recruitment and engagement.

Shift: Monday-Friday, 8 AM - 4:30 PM

RESPONSIBILITIES

• Lead the development and execution of recruitment strategies across all active study protocols.
• Supervise daily recruitment activities, ensuring timely outreach and effective enrollment practices.
• Manage a team of Patient Recruitment Specialists, providing training, mentorship, and performance oversight.
• Oversee phone screening, scheduling, and database management to maintain recruitment goals.
• Partner with physicians, community organizations, and external stakeholders to expand recruitment pipelines.
• Analyze recruitment metrics and prepare reports for leadership and sponsors.
• Ensure recruitment activities align with study-specific timelines and sponsor expectations.
• Review and approve recruitment materials for compliance and effectiveness.
• Foster strong collaboration between recruitment staff, Clinical Research Coordinators, and Investigators.
• Perform other leadership and administrative duties as assigned.

SKILLS

• Strong leadership and team management abilities.
• Impeccable organizational skills and attention to detail.
• Exceptional professionalism and patient-centered focus.
• Excellent communication and interpersonal skills to engage with clinicians, staff, and community partners.
• Ethical compass that compels honesty, accountability, and self-motivation.
• High-level critical thinking and problem-solving skills.
• Proficiency with computers, databases, and Microsoft Office Suite.
• Ability to thrive in a fast-paced, productive, and high-performing environment.

QUALIFICATIONS

• Minimum 2–3 years of experience in clinical research recruitment or related healthcare field, with at least 1 year in a leadership or supervisory role.
• Proven success developing and executing recruitment strategies.
• Proficient knowledge of medical terminology and clinical trial processes.
• Strong understanding of GCP regulatory requirements.
• Previous experience with electronic medical records and recruitment databases preferred.

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