The Program Manager supports the execution and coordination of Vanguard Economic Development’s programs and initiatives. This role focuses on operational support, logistics, scheduling, and follow-through to ensure programs run smoothly and stakeholders are supported.
This is a hands-on, execution-focused role suited for someone who is highly organized, dependable, and comfortable supporting multiple workstreams and people at once.
Core Responsibilities
Program Operations & Coordination
• Support the planning and execution of workforce development programs and initiatives
• Coordinate schedules, timelines, and logistics across cohorts, workshops, and events
• Track program tasks, deliverables, and follow-ups to ensure nothing falls through the cracks
Team & Stakeholder Support
• Support leadership, facilitators, contractors, and participants with coordination and communication
• Assist with onboarding, scheduling, and ongoing communication for program stakeholders
• Follow up on outstanding items and ensure alignment across parties
Organization & Documentation
• Maintain organized files, trackers, and documentation across programs
• Support basic reporting, participation tracking, and operational documentation
• Ensure accuracy and consistency of information shared internally and externally
Professional Judgment & Communication
• Communicate clearly and professionally with internal and external stakeholders
• Handle sensitive or confidential information with discretion
• Escalate issues appropriately and support problem-solving as needed
Ideal Candidate Profile
• Highly organized and detail-oriented
• Reliable, responsive, and strong with follow-through
• Comfortable in a support-oriented role that enables others to succeed
• Able to manage multiple priorities in a fast-moving environment
• Coachable and receptive to feedback
• Professional and thoughtful communicator
Experience may include program coordination, operations, project support, administrative roles, or work in workforce development, nonprofit, education, or community-based settings.
Tools & Systems
• Google Workspace (Docs, Sheets, Slides, Calendar, Gmail)
• Light project tracking tools and spreadsheets
• Hubspot
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