Job Description

Job Title: Project & Office Coordinator – Dietary Supplements

Position Summary

We are seeking a proactive and versatile Project & Office Coordinator to support both day-to-day operations and high-level external communications. This role combines project support, office administration, and external coordination, ensuring smooth execution of business initiatives while also serving as a professional “brand ambassador” in external-facing situations.

The ideal candidate is detail-oriented, highly organized, and comfortable balancing internal operational support with external-facing responsibilities that contribute to the company’s professional image and brand presence.

Key Responsibilities

Project Support

• Assist business leaders and project managers in tracking project progress, preparing documentation, and following up on deliverables.
• Schedule and coordinate project meetings, prepare agendas, record minutes, and ensure follow-up actions are completed.
• Provide research support and draft reports/presentations for internal and external use.

Office & Administrative Management

• Manage daily office operations, including supplies, facilities, and equipment maintenance.
• Handle travel arrangements, expense reimbursements, and other logistical support.
• Support HR and finance coordination (onboarding, payroll paperwork, vendor invoices, etc.).

External & Marketing Support

• Act as a professional point of contact for partners, visitors, and external stakeholders, ensuring a polished brand image.
• Assist with preparing external-facing materials such as presentations, meeting briefs, and event coordination.
• Participate in organizing promotional activities, brand events, or local networking initiatives as needed.
• Support the marketing team with brand storytelling coordination, ensuring consistency across presentations and documents.

Qualifications

• Associate degree or higher in Business Administration, Communications, or related field (Bachelor’s preferred).
• 2+ years of experience in administrative, project coordination, or client-facing roles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with project management tools a plus.
• Strong organizational and communication skills, with the ability to interact confidently with senior leaders and external stakeholders.
• Professional presence with a service-oriented, detail-focused mindset.
• Ability to manage multiple priorities in a fast-paced, cross-cultural environment.
• Bilingual (English/Chinese or English/Spanish) is a plus.

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