🚧 Sr. Project Management Administrator – On-Site (White Marsh, MD)
🏗️ Team-First Culture • 📈 Long-Term Growth • 🔍 Detail-Oriented
Wilmot Modular Structures is expanding our Construction Services team — and we’re looking for a highly organized, direct, communicative Sr. Project Management Administrator who thrives in a fast-paced environment and values teamwork, accountability, and long-term stability. If you’re the type who keeps things clear, structured, and moving , loves collaborating with others, and wants to be part of a family-run company where everyone pitches in — this role is for you.
🌟 Why You'll Love Working With Us:
We support each other, help each other, and get things done. We love team players who communicate openly, follow through, and keep operations running smoothly.
✨ A supportive, “we’re in this together” mindset
✨ Work directly with leadership & project teams
✨ A place where being helpful, communicative, and reliable is truly valued
✨ Long-term stability + opportunity to grow in construction services
✨ Every day is different — no sitting still, no boredom
🛠️ What You'll Do: As a key player in the Construction Services department, you’ll coordinate project documentation, support field teams, and keep critical processes aligned and on schedule. Your responsibilities include:
📄 Preparing subcontracts, purchase orders & change orders
📁 Managing RFIs, submittals, permits & O&M manuals
📆 Coordinating schedules with the factory + tracking offline dates
🏭 Visiting the factory 2–3 times/month for QC checks
🧩 Supporting project meetings + taking detailed meeting minutes
🔐 Managing safety documents & Activity Hazard Analysis (AHA) updates
📊 Updating Salesforce + customer portals
🤝 Onboarding new subcontractors (W-9s, insurance, compliance docs)
📅 Collaborating with the Contract Administrator on AIA's & billing
📌 Keeping construction projects organized, compliant, and moving forward
This is a straight-to-the-point , structured role — perfect for someone who likes clarity, consistency, and communication.
✔️ Who You Are
💬 Communicative, direct, clear
🧠 Extremely organized & detail-oriented
🤝 A natural collaborator who helps without hesitation
📌 Reliable, accountable, and proactive
🔄 Comfortable in a fast-paced environment with constant moving parts
🧩 A problem-solver who stays calm and focused
🏗️ Someone who enjoys construction or project-based work
📍 Fully comfortable working ON-SITE every day in White Marsh
You value stability, consistency, teamwork — and you’re looking for a place you can stay long term.
📚 Experience You Bring
✔ Associate degree OR 5+ years construction admin experience
✔ 3+ years in contract or project management (construction, logistics, leasing)
✔ Strong Microsoft Office skills
✔ Salesforce or CRM experience
✔ Excellent written, verbal & interpersonal communication skills
Bonus points: ⭐ Procore experience ⭐ Construction management coursework
💰 Compensation
📍 Location & Schedule
🚀 Ready to join a team where your work truly matters?
If you’re a direct, detail-driven, collaborative professional looking for a long-term home where you can grow — we want to meet you.
👉 Apply now and become a key contributor to Wilmot Modular’s Construction Services team!
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