Job Description

A private family office in the Coconut Grove area is seeking a highly experienced Executive / Personal Assistant for an immediate hire at the start of the new year. This role is intended for a true personal executive assistant with proven experience managing both professional and personal matters with discretion and precision.

PLEASE ONLY APPLY IF YOU HAVE PREVIOUSLY SUPPORTED A FAMILY OR HELD AN EXECUTIVE ASSISTANT ROLE THAT INCLUDED PERSONAL RESPONSIBILITIES.

This is a demanding, fast-paced position requiring exceptional organization, sound judgment, and the ability to anticipate needs across business, personal, and medical areas.

Responsibilities

• Manage complex calendars, appointments, and booking  heavy international travel across multiple time zone s.
• Accurately manage schedules across  multiple time zones
• Coordinate personal and professional correspondence
• Understand and work with  foreign currencies
• Act as a  medical liaison  between physicians, healthcare providers, and insurance companies
• Handle highly confidential and sensitive information with discretion
• Track, prioritize, and follow through on multiple projects and deadlines
• Liaise with vendors, service providers, and business contacts
• Provide comprehensive support across personal, business, and medical matters as needed

Requirements

• Minimum 5 years of experience as an Executive Assistant or Personal Assistant
• Demonstrated experience handling personal matters in addition to professional responsibilities is required
• Strong common sense, sound judgment, and problem-solving skills
• Exceptional attention to detail and follow-through
• Self-motivated, proactive, and highly reliable
• Proficient in Microsoft Office, Google platforms, iPhone, and Samsung Galaxy devices
• Ability to thrive in a high-pressure, fast-moving environment with multiple priorities

Compensation & Benefits

• Salary: Starting at $100,000 , based on experience and availability
• Benefits: Medical insurance and paid time off

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