Family Office Executive / Personal Assistant Job at Maxwelle Real Estate, Miami, FL

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  • Maxwelle Real Estate
  • Miami, FL

Job Description

A private family office in the Coconut Grove area is seeking a highly experienced Executive / Personal Assistant for an immediate hire at the start of the new year. This role is intended for a true personal executive assistant with proven experience managing both professional and personal matters with discretion and precision.

PLEASE ONLY APPLY IF YOU HAVE PREVIOUSLY SUPPORTED A FAMILY OR HELD AN EXECUTIVE ASSISTANT ROLE THAT INCLUDED PERSONAL RESPONSIBILITIES.

This is a demanding, fast-paced position requiring exceptional organization, sound judgment, and the ability to anticipate needs across business, personal, and medical areas.

Responsibilities

  • Manage complex calendars, appointments, and booking  heavy international travel across multiple time zone s.
  • Accurately manage schedules across  multiple time zones
  • Coordinate personal and professional correspondence
  • Understand and work with  foreign currencies
  • Act as a  medical liaison  between physicians, healthcare providers, and insurance companies
  • Handle highly confidential and sensitive information with discretion
  • Track, prioritize, and follow through on multiple projects and deadlines
  • Liaise with vendors, service providers, and business contacts
  • Provide comprehensive support across personal, business, and medical matters as needed

Requirements

  • Minimum 5 years of experience as an Executive Assistant or Personal Assistant
  • Demonstrated experience handling personal matters in addition to professional responsibilities is required
  • Strong common sense, sound judgment, and problem-solving skills
  • Exceptional attention to detail and follow-through
  • Self-motivated, proactive, and highly reliable
  • Proficient in Microsoft Office, Google platforms, iPhone, and Samsung Galaxy devices
  • Ability to thrive in a high-pressure, fast-moving environment with multiple priorities

Compensation & Benefits

  • Salary: Starting at $100,000 , based on experience and availability
  • Benefits: Medical insurance and paid time off

Job Tags

Work at office, Immediate start,

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