Job Description

A growing organization is seeking a proactive, detail-driven HR Specialist to support day-to-day HR operations, compliance, and employee onboarding. The ideal candidate brings 2+ years of experience in HR or a strong administrative background , Bilingual in English & Spanish (required). excellent communication skills, and a passion for supporting employees throughout their lifecycle. This role is critical in maintaining regulatory standards, ensuring complete documentation, and enhancing the overall employee experience.

Key Responsibilities

Onboarding & Compliance

• Manage full-cycle onboarding for all new hires.
• Coordinate mandatory clearances including background checks, Social Security verification, and required screenings.
• Schedule and track medical requirements such as PPD testing and physicals.
• Follow up on pending documents to ensure complete and compliant employee files.
• Maintain all records in accordance with federal, state, and internal standards.
• Review company policies, benefits, and procedures with new employees.
• Keep updated logs for IDs, medical screenings, vehicle insurance, and background checks.

Training Coordination

• Track and monitor all required annual trainings.
• Send reminders and ensure timely employee completion.

Administrative & Compliance Support

• Stay up to date on state and federal regulations to ensure organizational compliance.
• Provide administrative support to leadership as needed.
• Assist with 401(k) record verification and provide employee education prior to enrollment.
• Support benefit education regarding health insurance, PTO, and retirement plans.
• Prepare onboarding packets and ensure materials are readily available.
• Participate in occasional field marketing or outreach events when needed.

Qualifications

• Bilingual in English & Spanish (required).
• Minimum 2+ years of experience in HR or a strong administrative background.
• Familiarity with HR documents such as I-9, W-4, 401(k), and medical documentation.
• Proficiency in Microsoft Office (Word, Outlook, Excel).
• Excellent communication, writing, and follow-through skills.
• Strong problem-solving abilities and the ability to work independently.
• Highly organized, detail-oriented, and compliance-focused.

Ideal Candidate

You are a self-starter who takes initiative, manages sensitive information with professionalism, and communicates clearly. You thrive in a fast-paced environment, value accuracy, and contribute positively to a warm, collaborative team culture.

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